Microfiche and Microfilm Scanning

Estimating the number of microfiche images can be tricky since they’re stored in sheets. A simple way to get a rough count is by using a ruler. Stack your microfiche sheets to about 1 inch thick, count the sheets in that stack, and multiply by the number of images per sheet. This gives a basic estimate to help with planning.

The exact cost of scanning microfiche varies depending on a number of factors including:

• Number of sheets scanned
• Type of fiche
• Final resolution
• Indexing requirements
• Whether or not you require OCR
• Schedule – How fast do you need to scan?

The average cost to scan a single microfiche sheet ranges from $0.75 to $1.25 per sheet for jacket fiche (16mm and 35mm) and $3 to $5 for COM fiche. If you have a roll of microfilm, the cost is typically around $85, depending on the number of images on the roll.

For a more detailed estimate, try our document scanning cost calculator, which factors in additional costs based on your specific requirements.

After scanning, there are several ways to index your microfiche images. Some systems use sequential numbering or other basic numeric references, which can be captured along with each image. Many jackets include labels that can be extracted via OCR, while CAR jackets (Computer Aided Retrieval) use a unique grid-based reference number to identify positions within the jacket. This information can be added as metadata, allowing for quick, text-based search and retrieval of your files.

The most common type of microform is microfiche—flat strips of microfilm images stored in a clear Mylar sleeve or “jacket.” Jacket fiche comes primarily in two formats, 16mm and 35mm, and each sheet is about 4×6 inches.

COM fiche (Computer Output Microforms) are produced by printing computer-generated data directly onto film, creating the equivalent of hundreds of miniaturized documents arranged in a grid. COM fiche comes in two formats, 24x and 48x, referring to the reduction ratio (1/24th or 1/48th). Each COM fiche, about 105×148 mm, can hold up to 300 images due to its high reduction rate.

Microfilm or roll film is wound onto reels and can hold either 16mm or 35mm film, with 35mm more commonly used for large documents.

Here’s a simplified overview of our microfiche scanning process:

1. Collection and Transport: Our document transportation team securely retrieves your microfiche from your location and transports it to our processing facility. Each container is tagged and tracked throughout the process, ensuring full accountability and a clear chain of custody.
2. Project Assessment: A scanning specialist reviews your project needs, examines a sample of your fiche, and determines image density and quantity per sheet to create a customized workflow.
3. Equipment Calibration: We calibrate our equipment to optimize quality, using a sample of your fiche to ensure the best results.
4. Batch Scanning: Microfiche sheets are scanned in batches, converting each image into a digital file.
5. Quality Assurance: Each image undergoes a quality check for framing and clarity, with adjustments made as needed.
6. OCR Processing (if requested): We apply OCR to extract and convert text into searchable metadata for easy access.
7. Tagging and Metadata: Each digital image is tagged with key identifiers, such as name or ID, making files easily searchable by chosen data fields.
8. Delivery: Your digital images can be loaded onto an encrypted USB drive or uploaded to a secure FTP repository for secure access.

Microforms are scaled-down reproductions of paper or film documents, created to store large volumes of data in a compact space. Typically, microform images are reduced to about 4% of their original size (1/25), with some formats using reductions up to 1/48.

Microform images are almost always film negatives, preserving the original content in a miniature, easily storable format.

Although microfiche and microfilm can have a shelf life of up to 500 years, this estimate assumes ideal storage conditions, which are rarely achieved. In practice, film often begins to decay much sooner, especially when handled frequently.

To check for signs of decay, look for:

• Bumps, bubbles, or blemishes
• A vinegar-like odor
• Fragility or brittleness
• Stickiness
• Mold or fungus

If you notice any of these issues, it’s best to digitize your film as soon as possible to preserve the information before further deterioration.