Document Scanning Service
Our document scanning service will help you transform your filing cabinets and paper piles into a text-searchable archive of digital files. With more than 21 years of scanning experience, efficient and secure processes, and state-of-the-art equipment, our service is guaranteed to exceed your requirements. Contact us today to receive a free quote.
The Solution to Your Paper Problems
Enhance the accessibility and
security of your data.
Paper is an outdated, inefficient, and insecure method of storing information that can negatively impact your business.
Our document scanning service helps you convert your paper documents into digital files that you can search, edit, and share securely from virtually any device.
Whether you are looking to free up storage space, meet regulatory compliance requirements, or simply create a more accessible system for your data, SecureScan is here to help.
Save Money
Store your documents as digital files securely in the cloud for a fraction of the cost of storing them on paper.
Prevent Data Loss
Maintain multiple working copies of your documents in remote data centers to ensure business continuity in the event of a disaster.
Enhance Security
Deploy 24/7 monitoring, identity-based access controls, and 64 bit encryption to prevent unauthorized access to sensitive information.
Improve Customer Service
Respond quickly and accurately to customer requests by improving the speed in which information can be located and retrieved.
Work Efficiently
Eliminate time-consuming manual paper process and provide instant access to any document in your archive with just a few keystrokes.
Reclaim Your Space
Reduce your storage space requirements and eliminate unnecessary office clutter by storing your physical documents digitally.
How does our document scanning
service work?
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1 Packing and Pickup
We will arrive at your location to pick up your documents, packing them for you if needed. We take a detailed inventory to ensure every document is tracked and accounted for throughout the scanning process.
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2 Transportation
Your documents will be transported directly to our scanning facility by the same team who picked them up, handled with care from start to finish. All delivery teams drive company owned vehicles and are insured and bonded.
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3 Arrival and Inspection
Once your documents arrive, we will inspect the delivery against our initial inventory and record the transfer of documents to our scanning team in order to maintain a secure and well-documented chain of custody.
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4 Document Preparation
Our processing team will prepare your documents for our scanners by removing staples, paperclips, and creases that may interfere with the scanning process.
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5 Document Scanning
Your documents will be scanned with one of our high resolution scanners to ensure optimal quality and readability of your digital copies.
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6 Quality Control
Quality control will be performed on each and every scan to verify that your documents have been accurately reproduced. Any images that fail to meet our high quality standards are rescanned.
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7 Indexing
Important identifiers like IDs, names, or invoice numbers will be extracted from your documents with the aid of OCR technology and manual data entry, enabling text-search functionality.
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Share and Store
Once the scanning process is complete, we will deliver your digital files via secure FTP, encrypted thumbnail drive, or upload them directly into an existing document management system. Your original paper documents can be repackaged and returned to you, or securely destroyed with our NAID® AAA Certified document shredding service.
Trusted, Secure, and Compliant
Data Security and Privacy
At SecureScan, protecting the confidentiality of your data is our top priority. We specialize in providing secure scanning services for government agencies, medical facilities, and other large-scale organizations that are required to process and store large amounts of sensitive data. Our secure facilities, commitment to privacy, and investments in secure technologies set us apart from our competitors. All of our scanning processes adhere to the most stringent data privacy regulations in the country, including HIPAA, HITECH, and FACTA.
Data Security & Compliance
Replace Your Paper Processes
Secure document imaging
for every industry.
We provide high volume scanning solutions to a wide variety of businesses and government agencies. Our experience and expertise will help you transform the way you manage your records. Let our team assist you with:
Business Documents
Reduce your reliance on paper, access your files more efficiently and reduce costs associated with records management.
Large Format Document Scanning
Create accurate digital reproductions of oversized maps, schematics and blueprints and easily share with your entire team.
Medical Records Scanning
Maintain regulatory compliance and add impenetrable security to near instantaneous access to patient records.
Human Resources Scanning
Reduce stockpiles of confidential employee information while meeting your legal data retention requirements.
Legal Document Scanning
Enjoy enhanced security, an improved workflow, and instant access to confidential client information and records.
MicroFiche/Film Scanning
Transform your microfilm or microfiche library into a collection of highly accessible digital documents.
We're here to help.
SecureScan will create a customized approach to help you tackle your document scanning project. Still have questions? Learn more about how the document scanning process works or get in touch for a free quote.
Let's solve your paper problem
Advanced Data Capture Technology
Get the most out of your documents.
Our advanced OCR software allows us to take fields directly from any scanned document, extract the most important data, and upload it to our document management system or yours, making it incredibly easy to find and access information when you need it.
No matter what level of detailed indexing you need, SecureScan can help. After we discuss your needs, our team creates a customized plan, allowing you to capture any and all data you need instant access to with our secure document imaging service.
Straightforward Pricing
One box, one price.
SecureScan makes your large-scale scanning projects affordable. Shipping, processing, scanning, indexing, and organizing is all covered under a single price, ensuring that your costs are predictable and easy to calculate.
Simply fill and return our pre-labeled, prepaid shipping boxes and we will take care of the rest.
Let's Get ScanningWatch Our Short Video
Learn about the benefits scanning can have for your business.
