We’ve accumulated the most common questions new customers have when looking to outsource their document management.
Speak With UsThe number of documents that fit inside a bankers box depends on the type of paper, use of file folders and spacers, and how densely packed the contents are. On average, a standard bankers box (12″ x 15″ x 10″) holds around 2,200 to 2,500 sheets of paper. You can multiply this estimate by the number of boxes you have to gauge the total documents to scan.
A long bankers box (24″ x 15″ x 10″), often called a transfer file box, can store approximately 4,500 to 5,000 documents.
No. Vision360 Enterprise is a cloud-based software, so there’s no need to purchase any additional equipment or software to implement accounts payable automation.
Vision360 is compatible with most major ERP systems, including NetSuite, Oracle, SAP, QAD, Lawson, PeopleSoft, Sage, MS Dynamics, Infor, Meditech, JD Edwards, Sungard, and AS400.
SecureScan can help you securely digitize your backlog of invoices for integration into Vision360 with our accounts payable invoice scanning service.
We can scan documents up to 60 inches in width or length, accommodating large formats such as ANSI E and ARCH E documents.
The best formats for scanning and storing large format documents are PDF (Portable Document Format) and TIFF (Tagged Image File Format). Both offer high image quality, searchable metadata, and wide compatibility.
Choosing between PDF and TIFF depends on your specific needs, such as image quality, file size, and document content. Read more about the differences between PDF and TIFF files.
Yes, SecureScan has extensive experience with government scanning projects. Since 2003, we have been fulfilling government scanning contracts and are well-versed in government bidding and RFP processes.
Document scanning can greatly improve efficiency in auto dealerships by converting paper records, such as service orders and sales agreements, into digital files. This saves physical storage space and makes it easier to access and manage key information, supporting compliance and enhancing customer service.
Yes, document scanning is cost-effective for auto dealerships, as the cost of maintaining paper files often exceeds that of digital storage. Scanning reduces physical storage needs and improves data retrieval efficiency, making it an economical choice for managing dealership records.
After scanning, you can opt to have your original documents returned for storage or securely destroyed using our NAID AAA certified shredding service. We also provide a certificate of destruction for your records.