We’ve accumulated the most common questions new customers have when looking to outsource their document management.
Speak With UsIf there’s certain mail you prefer not to scan, that’s no problem. Any items deemed unfit for the scanning or automation process can be securely forwarded to an address of your choice without being opened.
Yes, we can separate and organize mail in a way that best meets the needs of your organization, including identification by sender. We understand that no two businesses are exactly alike, which is why we work one-on-one with every client to create a highly customized mail automation pipeline tailored specifically for your business.
A Certificate of Destruction (COD) is a document that verifies confidential or sensitive documents have been securely destroyed to protect the privacy of the data they contain. For organizations handling personally identifiable information (PII) or other data governed by privacy laws, a Certificate of Destruction is essential for privacy compliance.
This certificate includes key details about the shredding service, such as the time and place of destruction, order number, and other relevant information. For more information, check out our article: Certificate of Destruction – A Complete Guide
Protecting your sensitive data between scheduled shredding appointments is simple with SecureScan. We provide secure 96-gallon bins or 35-gallon locking consoles, which can be conveniently placed around your office for easy document disposal. These bins let your employees safely discard private data with minimal effort.
During your scheduled shredding service, our team will collect and empty all containers into our mobile shred truck and return them to their original locations.
Shredding is the most secure way to permanently destroy paper documents containing sensitive information. Simply throwing documents away isn’t enough, as data thieves can still retrieve information from improperly disposed paper. Our mobile shred truck uses certified cross-cut shredding technology, thoroughly destroying every document.
A HIPAA compliant shredder ensures that documents containing personally identifiable information (PII) or personal health information (PHI) are destroyed so that sensitive data is unreadable, indecipherable, and impossible to reconstruct. While HIPAA laws don’t specifically mention shredding requirements, they do require reasonable actions to protect private data, including during disposal.
SecureScan’s mobile shredding service helps you avoid HIPAA violations by using cross-cut shredders, which offer much higher security than traditional office shredders.
Mobile shredding is a process where a third-party shredding team destroys an organization’s confidential documents on-site using industrial shredding equipment.
The main benefit of mobile shredding is enhanced security, as it eliminates the risks associated with transporting sensitive documents to an off-site location.
Our on-site shredding team can handle jobs of any size, from a few boxes to an entire warehouse of documents. In most cases, we complete the job on the same day; however, if necessary, we can split the job into multiple service visits to accommodate larger volumes.
Our mobile shredding trucks use cross-cut shredding technology, providing 100% guaranteed destruction of your documents. Our equipment is regularly audited and certified for destroying medical records, financial data, personal information, and more.
After the service is complete, our team will issue a Certificate of Destruction, confirming your documents were securely destroyed by a certified, HIPAA-compliant provider, in line with all state and local regulations.
Medical record scanning is the process of converting paper-based patient records into a searchable digital archive. This scanning and conversion process must comply with HIPAA regulations to protect personal health information (PHI).