Article Category
Records Management Strategies
Learn about best practices, tips, and tricks to help your organization simplify the creation, maintenance, and disposal of records.
Managing accounts payable comes with a lot of responsibilities. There are rules to follow, documents to keep organized, and payments that must be made on time, every time. When most of this work is done by hand, it puts extra pressure on AP staff and increases the chance of mistakes that may lead to delays
Local and state government offices have to manage vast and ever-increasing amounts of information. This includes everything from permits and public meeting records to financial files and employee documentation, each with rules for how long it must be kept. When these records are stored on paper or microfilm, it is difficult to know exactly what
Running a seasonal business comes with its own set of challenges, and keeping track of records is one of them. When the spaces you use are only leased for part of the year, there isn’t always a convenient or secure place to keep important paperwork. Add in the challenges that come with hiring temporary staff,
Mobile scanning apps have surged in popularity in recent years, and it’s easy to see why. With improvements in smartphone camera quality and a huge variety of free scanning apps available, capturing high-resolution images of your documents has never been easier. Whether it’s receipts, letters, artwork, IDs, or even family recipes, mobile scanning apps allow
Electronic records management has become much more accessible and budget friendly in the last few years. For businesses still relying on filing cabinets, storage facilities, or microfiche, managing information digitally can make everyday tasks easier and much more efficient. Even so, getting started can feel like a major hurdle. The idea of servers, equipment, and
Record keeping is an important part of running a business. Aside from being a requirement in many cases, keeping accurate records helps you stay organized and ensures you can access the information you need when you need it. And while it might not be the most exciting part of business ownership, proper records management makes
While recordkeeping practices vary from one court to another, most courts maintain at least some of their records on paper. Although going fully paperless might not be possible, scanning court records enhances access to information and streamlines records management.
Managing your records is one of the most important responsibilities you have as a business. However, with the amount of paperwork generated each day, its often easier said than done. Customers and vendors trust you with a lot of information, some of which is sensitive, some of which is important for other business purposes. When
For many businesses switching from paper files to digital records, enhancing security is a big motivator. Paper records are easily misplaced, misfiled, or accessed by someone without permission, and once any of those things happen, there’s little you can do to undo the damage. Digitizing your records gives you the opportunity to change all of
Protecting sensitive information has never been more important, or more difficult. Cybercriminals are constantly on the lookout for weaknesses they can exploit, hoping to gain access to information they can misuse or sell for a profit. Financial information, medical records, and even login credentials are frequent targets of data thieves. For businesses that handle large