Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
If your business is struggling to manage the overwhelming amount of paperwork that needs attention each day, you’re not alone. Businesses that rely on paper-based record-keeping often find themselves buried under stacks of documents or surrounded by overflowing filing cabinets, desperate for some semblance of organization and order. Manual record-keeping is not only costly but
Many people use the terms scanning and digitization interchangeably, and it’s easy to see why. Both involve converting paper documents into digital form, and both are part of the broader shift away from paper. But there’s actually a key difference between the two, especially when it comes to what you can do with your records once they’re digital.
Dental practices are increasingly adopting records scanning to streamline patient record management and enhance data security. By digitizing records, dentists can improve access to important information, safeguard patient privacy, and create a more efficient workflow for their staff.
Running a business means dealing with a ton of paperwork. Contracts, invoices, employee records, tax documents… the list goes on. Some records need to be kept for years, whether for tax purposes, compliance reasons, or other business needs, while others don’t. To keep things simple, many businesses just store everything indefinitely, keeping every record that
For most businesses, collecting and managing personal information is just part of the job. Customers often share their details and do so for a variety of reasons, trusting that this information will be kept private and managed responsibly. Yet, the rules around classifying this data can be complex, and it’s not always clear what type
Proper medical records retention is essential for delivering quality care, maintaining patient trust, and ensuring compliance with regulations. Our guide covers everything healthcare providers need to know, including retention requirements, HIPAA’s role in records management, and best practices for protecting sensitive patient data.
Preserving irreplaceable historical and cultural records is essential for safeguarding our shared history. These fragile documents are highly vulnerable to the effects of time, making their digitization a critical step in ensuring long-term accessibility and protection.
Law firms handle an immense volume of paperwork, making efficient record management a challenge. Legal scanning services provide a practical solution, helping firms transition to a paperless practice while improving accessibility, security, and compliance with industry recommendations.
From invoices and receipts to contracts and medical records, paper documents tend to pile up quickly. With so many important records to keep track of, it’s natural to feel overwhelmed by the amount of papers lying around. Finding a specific document when you need it can be frustrating, properly organizing them is time consuming, and
Choosing the right file type for your document scanning project can be an overwhelming decision, especially when you’re not even sure why it matters! But not every file format is created equal, and depending on your project, there is a pretty good chance that one will be better for you in the long run than