Records Management Knowledge Center

Learn how to manage, organize, and store your critical data more efficiently.

Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.

Transitioning from paper to digital record-keeping is an exciting step for any business. Think of the space you’ll save and how much easier it will be to locate important documents. However, scanning your documents is just the beginning. To truly benefit from your new digital system, you’ll need to choose the right document management system

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In the not too distant past, microfilm was a revolutionary method of storing information in a compact form. Imagine rooms full of shelves brimming with documents, records, and photographs, all condensed into small, easy-to-store reels and cards—a significant leap in information management for its time. However, this advancement is now a double-edged sword. While many

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Protecting the confidentiality of patient information is a top priority in healthcare. As medical records continue to move from paper to digital formats, the risks of data breaches, cyberattacks, and mishandling of sensitive information have only increased. Healthcare providers, insurers, and any other businesses that handle medical records need to follow strict guidelines to ensure

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Digitizing financial records allows firms to manage client documents more efficiently while maintaining security, compliance, and accessibility. Here’s how scanning financial records can improve the way you serve your clients.

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Completing your document scanning project is a huge leap toward a streamlined, digital future for your business.  However, what comes next is equally important: ensuring that you’re taking advantage of everything there is to be gained from the process. From enhancing data security to modernizing the management and accessibility of your records, the post-scanning journey

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When it’s time to digitize your documents, one of the most important and often misunderstood choices you’ll need to make is the resolution of your scans. This decision directly affects the quality of your digital files and how useful they’ll be once scanned. Whether you’re preserving historical documents, creating backups of business records, or converting

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Once a ubiquitous solution for preserving important documents, microfilm was, at one time, the go-to storage medium for libraries, legal firms, healthcare institutions, and government agencies.

However, the scarcity of microfiche readers and scanners today can make accessing and using this data challenging.

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During the scanning process, we extract the most important identifiers from your documents and store it digitally as metadata along with your records. This metadata can later be used for searching and retrieval, categorization, or analysis for various purposes.  We typically use optical character recognition (OCR) technology to expedite this process, leveraging software to automatically

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Data security is more important today than ever before. The internet is rife with cybercriminals looking to exploit any vulnerability they can, so that they can access, misuse, or even sell sensitive information for a profit. Personal information like financial records, medical information, and confidential business documents are all prime targets for these malicious actors.

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Explore some of the common recordkeeping challenges construction businesses face and the benefits of digitizing construction records. By the end, you’ll see how scanning your construction documents can help streamline your operations, improve organization, and enhance efficiency for future projects.

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