Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
Managing the records generated by each patient is a big part of running a veterinary practice. Between treatment notes, lab reports, consent forms, and billing information, the paperwork piles up fast. For many veterinary offices, staying on top of it all means working around the limitations of paper-based recordkeeping. More often than not, paper ends
Keeping your records organized and accessible can be complicated when you use both paper and digital files at the same time. For many, that mix happens naturally, starting in one department, with one type of record, or after introducing a new system. Before long, paper and digital records are both part of your day-to-day work.
Not every business can go completely paperless, and that’s okay. Whether it’s due to budget constraints, long-standing processes, or just the nature of the records themselves, a lot of teams end up managing a mix of both paper and digital files. That kind of setup, where some documents are stored digitally while others remain on
Most people don’t think of document scanning as something “exciting”. It’s a technical process, routine, even dull on the surface. But for us, it’s about much more than that. It’s the work we’ve chosen to now for more than two decades, and it’s the work we’re passionate about. At SecureScan, every record we scan represents
While digital recordkeeping has become much more popular in recent years, many businesses still need to use paper. Service businesses often use paper invoices and work orders on job sites. Signed contracts and agreements are still common and need to be kept on file for future reference. Government offices like the DMV use paper forms
Across nearly every industry, businesses of all shapes and sizes are looking for ways to cut back on paper. People are tired of wasted rooms filled with file cabinets that take up valuable space. Tired of digging through folders and piles of paper every time they need a piece of information. And tired of all
Preparing for a large document scanning project can seem daunting, especially if it’s your first time. Many businesses find themselves feeling a bit lost, unsure of their role in the process and what needs to be done beforehand. Don’t worry, getting ready for your project is a lot easier than you might think. In this
Counseling centers on college campuses generate thousands of records every semester, many of which contain sensitive personal information. Keeping these records organized and secure is a responsibility that should not be taken lightly. Privacy laws and regulations add yet another layer of complexity to the process. While some records are protected under FERPA (the Family
For most businesses, keeping up with all the paperwork involved is exhausting. Whether it’s managing invoices, customer records, employee files, or any other type of record, it feels like the paperwork never ends. The hours spent searching for that one file buried somewhere in a cabinet or the frustration of dealing with lost or misplaced
Auto dealerships generate a lot of paperwork, including sales transactions, customer records, service histories, employee files, vendor contracts, and more. Keeping all of that information organized can be challenging, especially when it’s spread out across multiple filing cabinets or storage rooms. Along with every day paperwork, dealerships also need to stay on top of a