Records Management Knowledge Center
Learn how to manage, organize, and store your critical data more efficiently.
Improving the accessibility and security of your data doesn't need to be difficult. Our knowledge base contains all the information you need to make informed decisions when its time to modernize your records management practices.
For most of the twentieth century, microfiche and microfilm were the preferred methods used to store images, blueprints, schematics, maps, and other important documents for extended periods of time. At the peak of its popularity, there was no other format with the same versatility or longevity. Microform technology made it possible to reduce documents on
Whether it’s customer/client details, financial records, proprietary company information, or employee files, most organizations eventually find themselves in possession of sensitive data. More often than not, a large percentage of that data is stored on paper.
The increased demand on HR departments to manage these documents added hours of manual data entry, which led to a litany of administrative issues including misfiled/lost records, compliance issues, and inefficient workflows. Thankfully, the source of these issues is well known: outdated paper-based records keeping.
Managing medical records is a significant challenge for healthcare facilities, which must handle an overwhelming amount of paperwork on top of standard business documents. Medical records scanning offers a practical solution, helping practices streamline workflows, improve accessibility, and focus on providing quality patient care.
Managing large volumes of paper documents can be overwhelming, but bulk scanning simplifies the process. By converting stacks of paper into secure, searchable digital files, you can save time, improve access to information, and enhance data security.
Hiring a document scanning company is an important decision that involves more than just finding someone to digitize your records. It’s also about ensuring your sensitive information is handled securely and professionally. Before selecting a provider, ask these five essential questions to protect your business and its data.
Managing paper records has been a longstanding practice, but it comes with significant challenges. From rising storage costs to inefficiencies in organization and access, paper can hold businesses back. Outsourced document conversion services provide a practical solution, helping companies streamline processes and transition to secure, searchable digital records.
Along with laws that protect employee rights, labor rules, and safety protections, all of which have their own detailed requirements, employers must adhere to strict employee data retention requirements to keep the business compliant and in good standing.
SecureScan is proud to be participating in a free disability mentoring event, sponsored by the Capital Region Employment Alliance (CREA). This free-to-attend online event is a career exploration and mentorship opportunity intended to expose job seekers with disabilities to employment opportunities in and around the Capital Region Area. About this event During the event, job seekers
SecureScan is now the New York State Industries for the disabled (NYSID) Capital region provider of document shredding services.