Educational Records Scanning
Public schools, universities, and private institutions manage large volumes of sensitive documents. These include enrollment records, financial aid forms, employment files, and more, many of which need to be kept on file for extended periods of time.
SecureScan’s education records scanning service simplifies the process of managing these paper records. We digitize, organize, and centralize your documents into a secure, text-searchable archive of digital files, protecting their confidentiality and accessibility throughout the process.
Simplify Compliance & Improve
Data Security.
With over 21 years of experience, SecureScan provides secure education records scanning services to schools and universities across the Northeast. Our tailored scanning solutions help you streamline recordkeeping, lower document storage costs, and manage your data more efficiently.
Fiscal Responsibility
Scanning and converting paper documents into digital files provides significant long-term savings by reducing storage costs and improving access to records.
Enhanced Security
Protect your data with advanced security features such as access controls, password protection, and encryption to prevent unauthorized access to student records.
Data Privacy
Our scanning service complies with all state and federal data privacy regulations, ensuring the secure handling of sensitive information for schools, universities, and other educational institutions.
Improved Accessibility
Converting paper documents into a text-searchable digital archive allows you to locate specific student records in seconds, streamlining access and saving valuable time.
Reduce Storage Requirements
Converting your paper records into digital files allows you to repurpose storage space for more important uses or eliminate it entirely to reduce costs.
Disaster Recovery
Digitizing important records allows educational institutions to securely store redundant copies offsite, significantly reducing the risk of data loss or inaccessibility.
SecureScan is here to help.
WWe make digitizing education records a simple and stress-free process.
Learn How We Can Help
FERPA Compliant Scanning Service
Data Security & Compliance
At SecureScan, protecting the privacy and confidentiality of your records during the scanning process is our highest priority. All employees undergo rigorous background checks and receive comprehensive security and data privacy training to ensure strict adherence to security protocols. Our facility features 24/7 security surveillance and controlled badge ID access, ensuring our service meets or exceeds your data privacy requirements.
Learn About Our Security Protocols
>Reduce the Costs of Meeting Your Document Retention Requirements
Digital storage makes records retention far more cost-effective, especially for educational institutions tasked with securely managing large volumes of information.
Reduce labor costs through automation and streamline processes like admissions, enrollment, and payroll.
Get a Customized QuoteHere's what our customers
are saying...
Read what some of our clients in the education sector had to say about our scanning services.
Stony Brook University
Thanks so much for all of your efforts with this extensive project!! From meeting with us to discuss the project, to picking up the files, to returning pdf’s of files for schools, and ultimately completing the project, everyone at NYSID/SecureScan have been very professional, helpful, and courteous.
Stony Brook University
The use of sophisticated scanning and imaging software and processes has made us a more efficient operation, allowing us to reallocate space for part-time staff with zero construction costs.
University At Albany
Since partnering with SecureScan, we have been able to significantly improve the processing time associated with applications to the University At Albany, allowing for a more timely and thorough review of our applicants.
Scanning Services for Schools
And Universities
SecureScan has had the opportunity to serve educational institutions and colleges throughout the Northeast.
The Complete Guide To Educational Scanning
Download Our Guide
Learn how digitizing educational records can simplify data management, enhance security, and improve efficiency at your institution with our specialized document scanning services.
Download PDF (1.1MB)
One Solution for All of Your
Scanning Needs
SecureScan has extensive experience scanning and managing a wide range of documents for schools and universities. Below are just a few examples of the types of records we can help you handle more efficiently:
- Student Records
- Personnel/HR documents
- Financial Aid Applications
- Medical Records
- Student Billing Statements
- Enrollment Records
- School Board Meeting Minutes
- Student Publications
- Class Schedules
- Payroll/Tax Documents
- Transcripts and Grade Reports
- Microfilm and Microfiche
Contact us to learn more about our educational records scanning services or to request a no-obligation cost estimate for your next scanning project.
Contact Us For InformationCommon Questions
Find answers to common questions educational institutions ask about our scanning services.
What Is FEPRA?
The Family Educational Rights and Privacy Act (FERPA) is a federal law enacted in 1974 to protect the privacy of personally identifiable information in students’ education records. FERPA grants parents and students control over the disclosure of these records.
FERPA, sometimes called the Buckley Amendment, provides four key rights:
The right to access their records held by an educational institution.
The right to request amendments to those records.
The right to consent to disclosure of their records.
The right to file a complaint with the FERPA Office.
Read more about FERPA requirements.
Who Does FERPA Affect?
FERPA applies to any educational institution that receives funding from the U.S. Department of Education. If an institution does not comply with FERPA, the government may take action under 34 CFR §99.67(a), including:
- Withholding further funding for applicable programs
- Issuing a complaint to enforce compliance via a cease-and-desist order
- Terminating the institution’s eligibility to receive funding
Is Your Scanning Service FERPA Compliant?
Yes, our scanning service is fully FERPA compliant. We prioritize student privacy and the confidentiality of educational records, ensuring that all our processes meet FERPA requirements.
Scanning for Educational Institutions
Secure, efficient, and cost-effective scanning solutions for schools and universities.
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