Data Security & Compliance
Providing the highest levels of security and reliability for more than 21 years.
At SecureScan, the security of your documents is our highest priority. We go far beyond industry standards to ensure that your data is protected throughout the scanning process with continuous vulnerability testing, third party audits, and investments in secure technologies. Read below to learn more about the extensive efforts made to protect the confidentiality of your data.
Speak With UsUltra-secure Scanning Facilities
Protecting the confidentiality of your documents starts at our secure facility.
Once we take possession of your documents, they are immediately placed under 24/7 surveillance by our massive 14 camera security system. Documents are stored inside our secure vault, restricted to management staff with elevated permissions and accessible only during designated business hours.
All facility traffic is monitored with a badge restricted access control system, and remains off limits to outside visitors to ensure a secure chain of custody is maintained throughout the project.
Employee Hiring Policies
At SecureScan, our employees play a key role in the safety of your records.
Each SecureScan employee undergoes a rigorous background check, substance abuse screening, and testing prior to their first day on the job.
We also provide extensive security awareness training and certification to ensure every member of our team is knowledgeable, skilled, and tested on both their job responsibilities and in the proper handling of sensitive PII and PHI records.
Each employee also signs a Network and Access Control Policy, Acceptable Use Policy, Substance Abuse Policy, Code of Business Ethics and Conduct as well as a Fraud Policy which is also reviewed on an annual basis.
SOC 2® Compliant
SOC 2 is an auditing procedure that ensures secure data management and privacy protection. Developed by the American Institute of CPAs (AICPA), SOC 2 defines criteria for managing customer data based on five "trust service principles"—security, availability, processing integrity, confidentiality, and privacy.
SOC 2 certification is issued by outside auditors, who assess the extent to which SecureScan complies with one or more of the five trust principles based on the systems and processes in place.
Learn more about SOC 2® compliance
HIPAA/HITECH Compliant
As a trusted document conversion services provider, SecureScan conforms to the requirements of the Health Insurance Portability and Accountability Act (HIPAA) and the Health Information Technology for Economic & Clinical Health Act (HITECH).
We undergo manual third party penetration tests and security audits regularly to ensure your data is safe and secure, as well as adhering to all HIPAA compliance and regulatory rules.
SecureScan is located in highly secure facilities and maintains strict security measures to keep your data safe, private and confidential.
Learn more about HIPAA compliance
NAID® AAA Certified
SecureScan ensures the privacy, security, and confidentiality of your documents by adhering to a strict code of conduct as a National Association of Information Destruction AAA certified member.
NAID AAA Certification® verifies secure data destruction companies' services' compliance with all known data protection laws through scheduled and surprise audits by trained, accredited security professionals, fulfilling customers' regulatory due diligence obligations.
Learn more about NAID Certification